N4N EXPENSE · GATE 09
The receipt is the claim.
Snap the receipt at the kerb and n4n Expense does the rest — reads the amount and the tax, routes the approval to the right manager, queues the payout and posts the claim to its ledger line in Books. One pass, no shoebox.
gate 09
category finance
status scheduled
route books · payroll · people
Specimen · claim EXP-0142
From pocket to posted, one pass.
A taxi receipt becomes a claim line the moment it is snapped. The chain approves it before lunch, the 17:00 payout run carries it home, and Books never hears about it from a human.
- Merchant, amount and tax read from the photo — corrections optional
- Policy checked before the approver is even pinged
- Paid and posted in the same run — reimbursement is bookkeeping
CITY CAB CO
Airport → Meridian Bank HQ31.20
Wait time3.30
TOTAL34.50
Taxi — client visit, Meridian Bank
$34.50
Capabilities · six ways in
Everything between the kerb and the ledger.
Expense treats a claim as one continuous movement of money — captured, checked, approved, paid and booked — instead of five chores split across a month.
One-tap capture
Photograph the receipt and the merchant, date, amount and tax are read into a draft claim. The image stays attached — for the approver now, and the auditor years later.
Policy before people
Per-category limits, receipt thresholds and duplicate detection run before a human ever sees the claim. Out-of-policy items arrive flagged, not discovered.
Approval chains that fit
Route by amount, category or team — one approver for a client coffee, two for airfare. Chains follow the org chart n4n People keeps, so they never go stale.
Card feeds, matched
Company-card transactions stream in and pair themselves with snapped receipts, so month-end is a review, not a reconstruction.
Mileage without math
Log the trip and your per-kilometre rate does the arithmetic. Mileage files like any other claim — no spreadsheet in sight.
Payout runs, on schedule
Approved claims queue into the day’s payout run — standalone, or riding the next n4n Payroll cycle — and every one posts to its n4n Books line.
Route map · gate 09
Where Expense hands off.
A claim never gets exported, re-keyed or synced. It moves between apps that already share one account — the hand-off is the same record changing rooms.
CLAIM EXP-0142 · DAY LOG
Kerb to ledger, same day.
n4n expense · claim log
EXP-0142 · $34.50
- 08:52receipt snapped · City Cab Co$34.50 read · claim EXP-0142 openedOPEN
- 10:22approved by T. Riverawithin travel policy · 1 of 1 approversAPPROVED
- 17:00payout run departs$34.50 to M. Chen · bank transferSENT
- 17:02posted to n4n Books6420 · travel & mileage · tax split outPOSTED
Is n4n Expense live today?
Not yet. Expense is scheduled — it holds gate 09 on the fleet board and boards after the current wave. n4n AI is the fleet’s live departure today. Write to support@n4n.io and we will tell you the moment Expense opens.
What happens when I snap a receipt?
The capture reads the merchant, date, amount and tax into a draft claim, and the receipt image stays attached to it. You confirm or correct the draft, pick a category and submit — the approval chain takes it from there.
How are approvals routed?
By rules you set once: amount thresholds, categories and teams decide who signs off. Chains follow the org chart n4n People keeps, so a reorganisation updates every approver without anyone editing rules.
How does the money reach the team and the books?
Approved claims queue into a payout run — standalone, or riding the next n4n Payroll cycle. Each claim then posts to its ledger line in n4n Books with tax split out, so reimbursement and bookkeeping are the same event.
GATE 09 · DEPARTURE NOT YET POSTED
Be at the gate when Expense boards.
n4n Expense is scheduled — announced on the board, boarding after the current wave. Until then the fleet’s first departure is live: n4n AI, 240+ models behind one API, on the same account Expense will bill to.